At work today, I was reminded of a book, which I had read when I was in standard 7th or 8th. No, it was not my course book of course! This book belonged to my father and, it was the first non-fiction book I laid my hands on. The book was titled ‘The One Minute Manager’.
If you have read this book, you would know why it was an instant bestseller. Easy to understand, Simple rules, nicely illustrated and a parable style story. If you come across any summary of that book, you would realize that these do not specifically mention the effectiveness of meetings.
(Click here to skip to the summary of the book)
Being a board member of one of the student clubs in our college, I always attempted to increase the efficiency of the meetings we held. Still, I never really achieved the level of efficiency I aimed for. Now at work, I realize the importance of effective meetings even more. The good part is, that now I am able to make my meetings more effective and productive.
To ensure maximum productivity it is necessary to
Always remember that the person you are meeting is important. He/She does not have extra time at hand. Therefore, you should utilize every minute of your time to increase your preparedness. If you feel you are thoroughly prepared, simulate the proceedings of the meeting in your mind and ask yourself a few probable questions and attempt to answer them. Keep listing the questions you are unable to answer. While doing this, you would realize you could use a few extra resources to answer the questions and make your point clear. Keep repeating this till you are sure you have covered each aspect of your meeting.
Do not forget to carry a notepad and a pencil.
Meetings are worthless if you are unable to achieve its purpose. Don’t be haphazard while discussing points. Move in a logical order.
Begin with a review of the past work.
Praise or reprimand suitably.
Discuss the ways of achieving them.
State your expectations.
Decide a deadline mutually.
Write down the Summary of the meeting.
The best option is, to do this while the meeting is on. But this may not be possible every time. Hence, immediately after the meeting is over, spend some time noting down the flow of meeting and the discussions done during the same. It is always better to spend 5 minutes after a meeting to write that stuff instead of bugging the other person later in case you forgot some details discussed during the meeting.
‘The One Minute Manager’ was written by Kenneth H. Blanchard & Spencer Johnson. For more than twenty years, millions of managers in Fortune 500 companies and small businesses worldwide, have followed The One Minute Manager’s techniques, thus increasing their productivity, job satisfaction, and personal prosperity. The book reveals three very practical secrets: One Minute Goals, One Minute Praisings, and One Minute Reprimands.
Here’s a slideshow of a summary I came across on the internet.
If you wish to read more about Effective meetings and improving personal productivity, you can read the following from the HBR blog.
What do you think about the Importance of effectiveness of meetings and the one minute manager? Do let us know.